Who We Are
Thank you for your trust in the Novartis Institute for Functional Genomics, d.b.a. the Genomics Institute of the Novartis Research Foundation (“GNF”), and for taking the time to read our Privacy Statement. We are an affiliate of the Novartis Group, world leaders in healthcare with core businesses in pharmaceuticals, consumer health, generics, vaccines and diagnostics. This Privacy Statement tells you how we protect the privacy of personal information that you may provide to us.
Purpose of Privacy Statement
The purpose of this Privacy Statement is to explain what GNF does with personally identifiable information that you provide to us, such as your name, mailing address or email address. We want you to know how your personally identifiable information will be protected, who we may share it with, and for what purposes.
Collection of Your Information
Many of our services do not require any form of registration or identification. However, some of our services may require registration. This allows us to send you information that you request or to contact you about GNF products and services on either a one-time basis, or longer. Registration is optional but if you choose to withhold any personal data requested by us, it may not be possible for you to gain access to certain parts of the site or for us to provide the materials, information or services that you would like to receive.
GNF takes reasonable steps to ensure that personal data collected is reliable for its intended use, accurate, complete, and current. GNF limits the collection and processing of personal information to what is necessary to fulfill the intended purpose.
Consent to Provide Your Information to GNF
We request your permission to collect your personally identifiable information when you seek to register for a GNF program or service. In doing so, we also explain the purpose for the collection of your personal information and how we plan to use it. We also offer you the option to discontinue your consent (“opting out” or “unsubscribing”) if you later decide that you no longer want to participate in a program or service. If we wish to use this information for purposes other than those for which the data was initially collected, we will offer a means to opt out of the secondary use.
Collection of Anonymous Computer Information
When you visit our websites, we do not collect any personally identifiable information about you without your permission. However, we may collect anonymous information about you if your computer is set to allow that type of collection. (You can turn off the ability to collect some of this information on most computers.) This type of anonymous information allows us to evaluate customer interest in our websites and perform other market research activities, such as surveying browsing habits on our sites. It also allows us to monitor traffic to our websites. (For those who are interested in the details, some of the typical computer techniques we may use are “cookies”, “internet tags” which are also called “action tags”, “single-pixel GIFs”, clear GIFs, “invisible GIFs, and “1-by-1 GIFs). If you would like more information about web tags and cookies associated with on-line advertising or how to opt-out of third-party collection of information, please visit the Network Advertising Initiative website, an independent website not sponsored by or affiliated with GNF.
Sharing Your Information with Third-Parties
GNF will not share your personal information with unaffiliated third-parties, such as marketers, for their own separate use unless we have obtained your opt-in consent to do so. Personal data may occasionally be transferred to third parties who act for or on behalf of GNF, or in connection with the business of the Novartis Group, for further processing in accordance with the purpose(s) for which the data were originally collected, such as delivery services, evaluation or technical support. These third parties have contracted with GNF that they will only use personal data for the agreed upon purpose, and will not sell your personal information to third parties or disclose it to third parties except as may be required by law. Where such disclosure of personal data to a third party occurs, GNF requires third-parties to whom it discloses personal data to protect personal information using substantially similar standards to those required by GNF. GNF also requires that they not use your personal information for any separate use that is not specifically authorized by GNF.
There may also be instances where GNF may be required to share your information with third-parties who have not been retained by us (directly or indirectly), for example, if we are required to do so because of an applicable law, court order or governmental regulation, or if such disclosure is otherwise necessary in support of any criminal or other legal investigation or proceeding here or abroad. Many entities receiving personally identifiable information under these conditions have privacy requirements that apply to their handling of your information.
Personal Information collected from you may also be transferred to a third party in the event that the business of this site or a part of it and the customer data connected with it is sold, assigned or transferred, in which case we would require the buyer, assignee or transferee to treat your information in accordance with this Privacy Statement.
Sharing Your Information within the Novartis Group of Companies
The information that you provide to GNF may sometimes be shared with Novartis subsidiaries and affiliates within the Novartis global group. This may mean that your personally identifiable information may be transferred outside of the US to Novartis affiliates in other countries. Other departments within the Novartis Group, and other Novartis companies that may receive your information will abide by substantially similar privacy requirements relating to your personally identifiable information.
Security of Your Information
We use appropriate technical, administrative and physical safeguards to protect data that pertains to you from loss, misuse or alteration. Of course, no organization can guarantee the absolute security of personal information. You should keep in mind that Internet transmissions, particularly email transmissions, are never 100% secure or error-free. Accordingly, we also caution you to guard your own computer and password against unauthorized access by others.
Links to Other Sites
Transfer of Your Information
When GNF transfers personal information to countries other than the country where the information was provided, we do so in compliance with applicable privacy laws. We endeavor to protect personal information entrusted to us no matter what country it is stored in or transferred to and seek to have appropriate procedures in place to help ensure the security of your personal information. As noted above, we also adhere to the US Department of Commerce’s Safe Harbor standards concerning the transfer of personal data from the European Union and Switzerland to the United States of America.
Protection of Children
GNF will not knowingly collect, use or disclose personally identifiable information from a minor under the age of 13, without obtaining prior consent from a person with parental responsibility (parent or guardian). GNF abides by the Children’s Online Privacy Protection Act (COPPA) in the United States, and respects similar laws of other countries that protect the privacy of children. Should a child whom we know to be under 13 provide personally identifiable information to us, we will use that information only to respond directly to that child to inform him or her that we must have parental consent before receiving information about him or her.
Updating and Accessing Your Information
We encourage you to update the information that you provide to us, such as providing us with a new mailing or email address. This will help us continue to provide information to you that best meets your needs.
In addition, GNF complies with laws and regulations applicable to the right to amend your data in our files. These rights are limited in some ways. In addition, in order to protect your data from unauthorized access or alteration by third parties, all requests to update or access your information will be subject to verification of the identity of the requesting individual.
Updated GNF Privacy Statement
This Privacy Statement becomes effective on November 30, 2011. GNF may update this Privacy Statement from time to time. We encourage you to review our Privacy Statement periodically
How to Contact Us
If you have any questions about our Privacy Statement, please email or write to us at:
Novartis Institute for Functional Genomics
10675 John Jay Hopkins Drive
San Diego, CA, USA 92121